Conference Call for Proposals Guidelines - National Commission on Correctional Health Care

Conference Call for Proposals Guidelines

We welcome your interest in presenting at a future NCCHC conference. NCCHC conferences offer a unique opportunity for attendees to showcase their work, engage in discussions with colleagues, and stay up-to-date on the latest developments in the field of correctional health care.

Our conferences cover a wide range of topics, including current research, best practices, and innovative solutions to the challenges facing professionals who work in correctional health care. Submitting a proposal represents an opportunity to contribute to quality patient care, share your expertise, and network with like-minded professionals. We invite you to be a part of our dynamic educational programs.


The designated lead presenter will serve as the sole point of contact. The lead presenter is responsible for submitting the proposal, informing copresenters of the selection decision, distributing materials to copresenters, planning the presentation agenda and ensuring that the content is not biased. All items below are required to complete your submission. Maximum three presenters per session.

Proposals must be submitted online. We suggest that you prepare the information in advance to save time online and to ensure that you have a backup copy. Please copy the information into a plain text editor, such as MS Notepad, to eliminate formatting before you copy it to the submission form.

Session Information

You will need the following details about your proposed session or presentation:

  • Title: Clear and concise description of the subject and focus of the presentation (maximum 100 characters).
  • Summary: Succinctly describe the presentation for the website and program (maximum 75 words). Use complete sentences (not bullets) and avoid writing in first-person narrative. This summary will be used in the conference program and website.
  • Abstract: Summarize the purpose, methods, findings and conclusions of your presentation, and explain what attendees may expect to gain from it (approximately 300 words).
  • Learning Objectives: Provide three learning objectives for the presentation and a brief explanation on how each objective will be met. (Tips for Writing Learning Objectives)
  • Content Outline: Outline the content of your presentation in three parts correlating to the learning objectives. (Tips for Writing Content Outlines)
  • Intended Audience: Indicate the primary audience to whom your presentation is directed, e.g., psychologists, nurses, administrators, all of the above.
  • Permission to Record: Sessions may be audiorecorded to enable postconference learning. Please indicate whether permission is granted to record and distribute your presentation.

Presenter Information

You will need details about all session presenters (maximum of three), including the following:

  • Name, employer, degrees/credentials, phone number, and email address
  • 1-page CV or resume
  • Disclosure form: All presenters are required to disclose any relevant financial relationships with commercial interests, as explained on the disclosure form.
  • Qualifications to present the material are needed for the lead presenter. The designated lead presenter will serve as the sole point of contact. The lead presenter is responsible for submitting the proposal, informing co-presenters of the selection decision, distributing materials to co-presenters, and ensuring that the content is not biased. 

Additional Information

You will be asked to indicate the following:

  • The primary and secondary topics of your presentation.
  • Whether you are willing to change the format of your presentation, if requested.
  • The approximate length of your presentation, if applicable (60, 75, 90, or 120 minutes).
  • Whether you grant permission for recording of your presentation.
  • Whether your presentation is being supported by a vendor and, if so, details on vendor support.

You will be asked to select the appropriate skill level for your presentation:

  • Basic: focus on awareness and factual recall; appropriate for those with limited experience of the subject area seeking introductory understanding of the content areas.
  • Intermediate: focus on understanding and comprehension; appropriate for those with some experience seeking to build on, apply, or enhance existing knowledge using content and practical applications to master concepts.
  • Advanced: focus on application and implementation of highly technical or detailed topics; appropriate for those with substantial prerequisite knowledge seeking the most up-to-date information to heighten expertise.

Selection Criteria

The NCCHC education committee will review all submissions. Decisions are based on the following criteria:

Relevance: The proposal should be aligned with the conference educational objectives and the mission and goals of the NCCHC.

Significance: The proposal should demonstrate the clinical significance of the topic and how it can improve quality of correctional health care.

Evidence-Based: The proposal should be founded on research and evidence and include critical analysis of the existing literature, where appropriate.

Innovation: The proposal should present new, innovative ideas and approaches within the field of correctional health care, so long as they articulate evidence-based foundations.

Practicality: The proposal should present practical, actionable insights and recommendations for professionals in the field of correctional health care.

Timeliness: The proposal should address a current, pressing issue or challenge in the field of correctional health care.

Author Expertise: The authors should have relevant expertise and experience in the topic they are presenting, as demonstrated through their professional background and/or credentials.

Engagement: The proposal should engage the audience and promote interactive discussion and dialogue.

Quality of Presentation: The proposal should include a well-structured, clear, and concise presentation plan with sufficient depth to require the time allotment.

Product/Service Promotion: The presentation must not show preference for one product or service over another unless there is a clear scientific or objective basis to do so, or unless the presentation allows for a fair discussion of alternatives.

Approved Proposals

The lead presenter will be notified of the selection decision. Submission of a proposal implies a commitment to attend the conference should your proposal be accepted. Speakers receive a discount on the conference registration fee.

Presenter Support

Presentation and speaker information will appear in the preliminary and final programs, and abstracts will appear in the proceedings. Each room will be equipped with a podium, microphone, screen, head table and LCD projector. Additional audiovisual equipment may be rented at the speaker’s expense. AV rental forms will be sent with letters of acceptance.

Questions? Contact us at 773-880-1460 or [email protected].

Current Call for Proposals

There are no open call for proposals. The call for proposals for the Correctional Mental Health Care Conference (July 2024) and National Conference on Correctional Health Care (October 2024) will open by December 15, 2023.