Call for Proposals: National Conference on Correctional Health Care
Thousands of health professionals attend the National Conference on Correctional Health Care, the world’s largest educational meeting in this field. They come to learn from and be inspired by leaders from every discipline in this diverse sector of health care. We invite you to be one of those leaders, helping to support the field and your colleagues.
We are seeking presenters to share information and instruction on best practices, innovative solutions, current trends, academic and field research and more. Topics that meet state requirements for continuing education are in high demand. The conference will feature a broad range of content areas, program skill levels from basic to advanced and interactive classroom settings.
Proposal Submission Guidelines
Proposals must be submitted online. We suggest that you prepare the information in advance to save time online and to ensure that you have a backup copy. Please copy the information into a plain text editor, such as MS Notepad, to eliminate formatting before you copy it to the submission form. Note: There is a maximum of three proposals per person.
All proposals must have a designated lead presenter who is the sole point of contact. The lead presenter is responsible for submitting the proposal, informing copresenters of the selection decision, distributing materials to copresenters, planning the presentation agenda and ensuring that the content is not biased. All items below are required to complete your submission. The maximum number of presenters for a session is three.
- Contact information and professional affiliation
- 1-page CV or resume
- Disclosure form: All presenters are required to disclose any relevant financial relationships with commercial interests, as explained on the disclosure form.
- Qualifications to present the material (lead only)
- Title: Clearly and concisely indicate the subject and focus of the presentation (maximum 100 characters).
- Presentation Summary: Succinctly describe the presentation for the Final Program (maximum 75 words). Use complete sentences (not bullets) and avoid writing in first-person narrative.
- Abstract: Summarize the purpose, methods, findings and conclusions of your presentation and explain what attendees may expect to gain from it (approximately 300 words).
- Learning Objectives: Provide three learning objectives for the presentation and a brief explanation on how each objective will be met. (Tips for Writing Learning Objectives)
- Content Outline: Outline the content of your presentation in three parts correlating to the learning objectives. (Tips for Writing Content Outlines)
- Skill Level: Indicate the level of your presentation—basic, intermediate or advanced. Because 40% of attendees have been in this field for more than 10 years, we welcome more advanced-level talks.
- Intended Audience: Indicate the primary audience to whom your presentation is directed, e.g., nurses, physicians, administrators, all of the above.
- Permission to Record: Sessions may be audiorecorded to enable postconference learning. Please indicate whether permission is granted to record and distribute your presentation.
An educational poster is a graphic presentation of an author's work. The authors illustrate their findings by displaying graphs, photos, diagrams and text on the poster boards. While hands-on demonstrations won’t work in a poster, this format is well-suited to many types of information, including detailed research data, storyboard case studies and literature summaries.
Posters are displayed in the exhibit hall, where they receive high-volume viewing during exhibition hours. The opening reception on Sunday evening is your opportunity to engage with attendees and discuss the information in your poster. Attendees also welcome handouts of the information.
To submit a proposal for a poster, please use the same form as for the oral presentations.
Selection Criteria and review
The NCCHC education committee will review all submissions. Decisions are based on the following criteria:
- Content must be accurate and relevant to health care provided in correctional settings.
- Content must be based on scientific modalities of diagnosis or therapy (if applicable).
- The presentation must not show preference for one product or service over another unless there is a clear scientific or objective basis to do so, or unless the presentation allows for a fair discussion of alternatives.
- Presentations that promote corporate products or services will not be accepted.
- Corporate support, if any, must be disclosed.
- If applicable, the presentation must be consistent with NCCHC standards and promote their use.
- Presenters’ credentials and experience should be appropriate to present the subject matter.
- The presentation should be sufficiently in-depth to require the full time allotment (usually 1 or 2 hours).
- Presentation goals and objectives should correspond with the conference goals and objectives (see sidebar).
To best meet attendees’ needs, we favor presentations that:
- Advance the quality of care provided to patients
- Engage the audience in productive discussions
- Provide practical knowledge, skills and tools that can be employed on the job
- Highlight new research for the field
- Improve the work life of those engaged in the delivery of care
- Encourage innovation in devising effective approaches and solutions
The lead presenter will be notified of the selection decision in June. Presentations will be scheduled for Monday through Wednesday, November 6-8. Submission of a proposal implies a commitment to attend the conference should your proposal be accepted. All speakers and poster presenters will receive a discount on the conference registration fee.
Presentation and speaker information will appear in the preliminary and final programs, and abstracts will appear in the proceedings. Each room will be equipped with a podium, microphone, screen, head table, LCD projector and laptop computer. Additional audiovisual equipment may be rented at the speaker’s expense. AV rental forms will be sent with letters of acceptance.
Questions? Contact us at 773-880-1460 or firstname.lastname@example.org.
Conference dates: November 4-8, 2017
Location: Hyatt Regency Chicago
Proposal deadline: Extended to April 7
Log on to (or create) your NCCHC account to access the online submission form.
Demonstrate understanding of correctional health care issues, including quality of care, access to care, financial management and workforce development
Identify major health care, research and policy issues facing incarcerated individuals, including infectious diseases, mental illness, substance abuse and special needs (e.g., women’s issues, juvenile health, geriatrics, disability)
Demonstrate increased understanding of skills necessary to better manage common medical, nursing, dental and psychological problems found in correctional settings
Describe legal, ethical and administrative issues and develop solutions for the correctional setting
Topics of Interest
Innovative formats and panel discussions are encouraged.
- Administration/Management: innovation, budgets and fiscal management, human resources, orientation and training, staffing and staff development, health care reform, technology, use of the ICD-10, working with corrections personnel
- Legal/Ethical: legislative update, risk management, regulatory compliance (e.g., PREA), working with legislators, ethics, mock trial
- Medical: clinical treatment updates and guidelines, emerging infectious diseases, chronic disease, prevention, special populations (e.g., geriatric, juvenile, veterans), terminal illness, pain management
- Mental Health: clinical treatment updates, diagnosis, jail settings, segregation, cognitive impairment, sex offenders, substance abuse, veterans and other special populations, suicide prevention
- Nursing: advanced skills improvement, competency-based orientation and training, evidence-based practices, nursing processes (e.g., intake, sick call), staffing models, scope of practice
- Oral Health: screening, diagnosis, treatment, clinic management, standards of care, staffing
- Pharmaceuticals: medication management, utilization management, cost control, narcotics use, formulary design
- Professional: leadership, executive best practices, conflict resolution, advanced skills improvement, professional roles, patient relations, succession planning
- Quality: continuous quality improvement, process studies, outcome studies, practical applications of data, preventing medical errors, patient safety